Cancellation of delegate and social companion registrations

  • Cancellations must be sent in writing to [email protected] on or before Friday 6 June 2014.

  • There is no refund for cancellations that are not received in writing or for cancellations received after Friday 6 June 2014.

  • If notification of cancellation is received after Friday 6 June 2014, a substitute delegate can be sent to the conference. Please contact [email protected] with substitute delegate details by Friday 27 June 2014.

  • A 5% administration charge may be levied at the discretion of European Social Network for any cancellations received after an invoice has been issued.

  • Registration as a delegate for this event constitutes acceptance of these Terms & Conditions.

  • Please note that you must also personally cancel any hotel reservation you have made, independently of cancelling your delegate registration (see below). 

Cancellation of hotel booking

If you cannot attend the conference but have made a hotel reservation, you must contact the hotel to cancel your reservation and acquire a cancellation number (as well as contacting ESN to cancel your delegate registration).  Please quote reference European Social Conference 2014.

Hotel room cancellations must be made in writing and will be acknowledged in writing by the hotel.

ESN will not take responsibility for any liaison with the hotel regarding delegate room reservations.

To cancel your room please send an email or fax, providing full details of your room reservation to:

Fax: +39 06 5940813
Telephone: +39 06 54537382
Email:  [email protected]

Please note

  • Reservations can be cancelled without penalty until 72 hours prior to scheduled arrival.

  • Cancellations made after 72 hours will be charged for 1 night’s stay, using the credit card details given at the time of the booking.

  • No shows will be charged for 1 night’s stay using the credit card details given at the time of the booking.