Booking a room at the conference hotel

A limited number of rooms have been reserved for conference delegates at the centrally located and newly refurbished 4 star Scandic Copenhagen Hotel (which is also where the conference will take place) at a very special rate. This rate is guaranteed as long as rooms remain available - please book your room as soon as possible to ensure availability (see below). Please note that once the ESN reserved rooms have been filled, we cannot guarantee that the same standard of room will be offered to you (if rooms are still available at the hotel) so please book early to avoid disappointment!

The Scandic Copenhagen Hotel has been recently refurbished to a very high standard. The hotel has been awarded the prestigious Nordic Environmental Label, otherwise known as the "Swan" label which is a guarantee that the refurbishment involved sustainable, natural and recyclable materials whenever possible.

The Scandic Copenhagen Hotel also embraces environmental cleaning, energy and water conservation and actively promotes green initiatives by educating their guests and staff on greener ways to live.

Room rates and facilities

All rooms have been recently fully refurbished and are equipped with wooden floors, bathtub or shower, hairdryer, iron and ironing board, safe (large enough for a laptop), flat screen LCD TV with movie channels on demand, wireless internet access and a desk.  Please note that the hotel operates a non-smoking policy throughout the hotel and therefore there are only non-smoking rooms available.


  • Standard double room for one person: 1130 DKK (€152) per night *
  • Standard double room for two people: 1330 DKK  (€179) per night *

* The room rates will be charged in Danish Kroners – we have calculated the approximate price in euros using current exchange rates which are subject to change.

This room rate includes service, taxes and full breakfast, as well as free use of the hotel fitness centre which includes a sauna and treatment rooms where guests can arrange for massage and acupuncture services. The room rate also includes wireless internet as well as free access to computers and printers located on the ground floor of the hotel.

Other hotel facilities include a 24-hour front desk, a concierge service, a restaurant which in addition to the regular menu offers a seasonal menu by Jamie Oliver (a renowned UK chef), a bar, computers, printers and internet access on the ground floor as well as a 24-hour snack shop.   

Check in time:   1500 hours
Check out time: 1200 hours 

Booking your room

To make the booking, please download this form and send it by fax or email directly to the hotel. You will be required to guarantee your booking with a credit card, but payment will not be taken until you are at the hotel. You will receive confirmation of your booking direct from the hotel within 48 hours.

If it is not possible to guarantee your reservation by credit card, please contact the hotel directly to request details on how to make payment in advance to secure your room.

Please read the hotel's cancellation policy before making your booking.

If you have any further requests or queries regarding your hotel reservation after submitting the form, please contact the hotel directly quoting reference BGLO220612:

Fax: +45 33 14 35 37
+45 33 75 70 36
Email: [email protected]

ESN will not take responsibility for any liaison with the hotel regarding delegate room reservations.